Friday, February 5, 2016

The Simple Format Of A Cover Letter

It is important to submit your CV with a cover letter.
 
There are several good writing formats that can be used. I have included a good example here and below. 

You can also do a general web search and find various sample letters with format models to use.


Use a 10 - 12 font size and a plain font style that is easy to read (Such as Calibri, Palatino, Times Roman, Arial, Arial Narrow, or Tahoma).   

Do not use ‘bold’ type set or fancy fonts.










MODEL FORMAT: 

LETTER HEADER: 

Your Name

Your address

Phone number

Email address/ (and fax number if available)
(Skip One line)
Information about the person you are writing to.

Address

Their job title

Company’s Address

(Skip one line)
Salutation.   Dear Sir, Dear Madam, or To Whom It May Concern.

RE: Title of the Job applied for

Paragraph One (single space each line/ add a space between each paragraph)

Tell about the job you’re applying for and where you heard about it.

Paragraph Two

Briefly provide your qualifications and experience relevant to the job you are applying for.

Paragraph Three

Tell the employer why you feel you quality for the job.

Paragraph Four

Explain how you can be easily contacted through email, mobile phone, home phone, or postal address; and when you are available for an interview.

Never write just a quarter of a page for a cover letter.   

Many will tell you that the letter should be short.  

 I agree, however, it should not be shorter than one page and should not be longer than one page, I mean , make it about one page exactly. 

Human resource personnel will not be able to tell what kind of a person you are if you cover letter is too brief.

The last thing in your cover letters is your closure; use:
Yours sincerely, or Yours faithfully,

(Then skip three lines)

Type your name.  (You will then ‘sign’ your name on the finished letter below your closure)

Enclosure (Type this word if you plan to ‘enclose’ extra documents).


Below is a Cover Letter Example:
                                                                                                                    Allan Chan Allan      
                                                                                                                   1102 Adam Street    
                                                                                                                     Nairobi, Kenya
                                                                                                                    444-012-1111
                                                                                                                   aeast@network.net
June, 3, 2013
Mr. Dave Smith
Human Resource Manager
Kelex Communication, Ltd.  
Nairobi, Kenya

Dear Mr. Smith,

Re: Application for the position of public relations manager.

I am writing to apply for the above mentioned position advertised in the Daily Nation on March 4, 2013. 

My wish is to be considered for the position.

I am a graduate of the University of Nairobi with a Bachelor of Arts in Mass Communication.
As I majored in public relations, I am familiar with a number of the public relation programs mentioned in your advertisement. 

This includes video publishing, working with the press, writing for radio and television, press relations, press media, photography exhibits, and conferences and budgeting.   

I have done a great number of similar projects and achieved exceptional results for the last three listed.

I have acquired the ability to work as a team member during my six month internship in mass media with PR International, and I am up to date with m-net for contract bases.   

I believe this together with my community work, gives me the background skill knowledge and experience you need, and will make me a valuable asset to your organization.

Enclosed with this letter are my curriculum vitae and copies of my educational documents.

I am available for an interview next week, and I would highly appreciate an opportunity to meet with you. 

I am reachable at the above mentioned address, telephone number, or email.

Yours faithfully,

Allan Chan Allan

Enclosure

All The Best

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